critical data backup errors
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4 Data Backup Errors Your Business Is Committing

The time to act is now – Mitigate data backup errors before it’s too late

In the rapidly evolving technological advancements, the importance of data cannot be overstated. As businesses increasingly rely on digital information to drive their operations, robust data backup strategies are critical. However, failure to back up important data can jeopardize the integrity and accessibility of valuable digital assets. Keep reading to explore common data backup errors you may be committing.

Neglecting Future Storage Needs

  • Undoubtedly, the costs of data storage continue to decline. However, businesses purchase storage based on their current requirement estimations. It’s a common practice for companies to overlook that data backups also demand space for secure storage. Therefore, estimating data storage needs is crucial by considering the demands of comprehensive data backup objectives.

For instance, during a manual backup execution, the realization that available space is limited may lead to critical data being excluded. Moreover, accounting for future backup frequency increases is essential, ensuring the infrastructure can accommodate expanding data preservation needs.

Not Embracing Data Backup Technologies

  • Data backup was a demanding responsibility for administrators and security experts a few years ago. However, it can now be streamlined effortlessly through data backup tools. These tools offer a level of reliability that surpasses manual backup operations. Moreover, issues like complications with data formats during the restoration phase become largely mitigated.

These modern data backup tools facilitate scheduled backups, simultaneous testing, and the seamless execution of backup and restore processes in alignment with your Recovery Time Objective (RTO) and Recovery Point Objective (RPO) objectives. Nevertheless, businesses need to understand the range of data backup tools available before deciding on the most suitable one for their needs.

Failure To Balance Cost

  • The decision between utilizing tape or disks for data storage presents a challenge. Tapes are cost-effective, abundant, and durable in terms of maintenance. However, you can’t store essential system data and critical applications on tape because the backups are slow. When evaluating storage media options, assess the cost implications of time lost during slow tape backups.

An ideal approach often involves using tapes for storing older and secondary data and disks to store more mission-critical information. This approach allows the data restoration processes to be executed more swiftly, ensuring a quick and comprehensive recovery compared to relying solely on tape media.

Unclear Requirements for Data Backup

  • data backup errorsIt’s essential to recognize that there’s no one-size-fits-all solution for organizations or processes regarding data backups, whether conducted manually or through a designated tool. Project managers play a crucial role in ensuring the effectiveness of data backup projects by understanding the specific business requirements related to data.

An essential element in a well-organized data backup process is a document called a recovery catalog. A well-constructed recovery document is a foundation for identifying the necessary tools for successfully managing data backup and recovery. Additionally, it helps design new processes and refine existing procedures related to the entire data backup lifecycle.

This document contains crucial details, including:

  • The diverse formats of data owned by the business
  • The duration for which each backup needs to be available for potential restore operations (RPO)
  • The prioritization of different data blocks in terms of recovery urgency (RTO)


  • Since data serves as a cornerstone for operations, addressing and rectifying data backup errors is not just a precautionary measure; it’s a strategic imperative. You can protect your valuable assets and lay the foundation for sustained success by avoiding pitfalls and taking proactive measures.

Take control of your data and avoid critical pitfalls by partnering with professionals. Get a reliable and efficient data backup and recovery plan for your business. Outsource My IT offers various data backup solutions for your business-specific needs. Contact us at (973) 638-2722. We are located in Fairfield, New Jersey.