practices to enhance your email security
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5 Best Practices To Enhance Your Email Security In 2024

Are you vulnerable? Discover 5 expert tips to enhance your email security today

In 2024 prioritizing email security remains as important as it was in years before. Your email address serves as a digital identity, connecting to various aspects of your online presence. Therefore, safeguarding your email account is crucial to protecting your identity. Unfortunately, the risk of email compromise is ever-present, with malicious individuals seeking to exploit vulnerabilities for personal gain. Follow these best practices to protect your business from email security breaches.

Enhance Email Security Awareness

  • Educate staff members on best practices for email security through training sessions. Conduct regular security awareness training to inform employees about corporate security policies, their responsibilities in maintaining organizational security, and potential threats they may face.

During these sessions, emphasize email security, cover the company’s security policy, common threats, and recommended best practices.

Avoid Password Reuse

  • It is critical to avoid reusing passwords across multiple accounts to enhance email security. When the same credentials are used for different accounts, it poses a significant threat. If one account is compromised, attackers can easily gain access to other accounts linked to the same credentials. This is a common tactic used by cybercriminals, as breached passwords from one system are often attempted on other platforms.

The risk increases when employees use identical passwords for corporate and personal accounts. To mitigate this risk, encourage employees to adhere to password best practices, including using strong, unique passwords for each account. While this may seem daunting, particularly for users with numerous logins, employing tools such as single sign-on or password managers can simplify the process and enhance security.

Consideration Regarding Password Changes

  • The debate over how frequently passwords should be changed has been ongoing in recent years. Traditionally, changing passwords every 90 days was standard practice, with the belief that it enhanced security. However, this approach often resulted in user frustration and the adoption of less secure passwords. For example, “Password1” might become “Password2” after 90 days.

The National Institute of Standards and Technology (NIST) advises against mandating periodic password changes. Instead, they recommend enforcing password changes only during a suspected compromise or data breach. Nonetheless, certain compliance regulations, such as PCI DSS, still necessitate regular password changes. Companies must carefully consider the balance between the potential benefits of regular password changes and the risk of attacks due to weaker, easier-to-remember passwords that attackers can exploit.

Take Phishing Threats Seriously

  • enhance your email securityAlthough email security tools effectively filter out many spam emails, a significant portion still manages to bypass these filters, often containing sophisticated phishing attempts. These schemes, including standard phishing emails, spear phishing, or whaling attacks, are growing in complexity. Users must remain vigilant and exercise caution when encountering potentially malicious emails.

Avoid opening, responding to, clicking links in, or downloading attachments from suspicious emails. Many organizations now integrate phishing awareness training into their security awareness programs to empower employees to recognize and handle suspicious messages effectively.

Only Use Corporate Email on Approved Devices

  • While employees can conveniently access email from any location and on any internet-connected device, this could lead to a security disaster for businesses. If company email is opened on devices that lack proper security controls, attackers may exploit this vulnerability to steal users’ credentials, email contents, and sensitive data.

To mitigate these risks, enforce a policy mandating that employees access email exclusively on company-approved and trusted devices. This measure ensures that email interactions occur within a secure environment, reducing the likelihood of unauthorized access and data breaches.

If you are looking for reliable IT security services, give us a call at (973) 638-2722. Outsource My IT is a recognized IT services company that can help you deal with threats. We have an experienced team of IT specialists working at our firm in New Jersey.