5 Best Practices To Ensure Email Security for Businesses

IT experts reveal the 5 best practices to ensure email security for businesses

Emails are one of the most important official communication channels. All sorts of businesses around the globe depend on emails for internal collaborations, external dealings and for sending invoices, etc. It’s a shame that despite being the most important communication tool, they are not secure. People outside the business circle can get access to your personal documents and information.

Scammers can send malware links in emails that appear to be from a trusted source. Thus, invading your business space. Malware attacks grew up to 300% in 2019. Protection from malware including crypto-malware requires comprehensive email security practices. Here is a list of top email security practices that can keep your business data protected from scammers.

Setting Up A Strong Password

• It is surprising how more than 3 million people use digits from 1 to 9 as passwords. This is concerning not only for business security but also for personal accounts. The easier the password the better the opportunity for hackers to breach your account.

The hackers are investing more time and technology to get past all the security protocols. With that in mind, hackers only need one loose end or a gap in your network to begin the invasion. Let’s discuss some tips to set up a strong security password.

• Both upper and lower case letters should be used when setting a password.
• Numbers and special characters make up a strong password
• Abstain from using personal numbers like IDs, birthdates, or names of cities or hometowns
• Phrases should be used instead of simple words

Scan Attachments

• It’s not unusual to receive emails from unknown sources. And most often these emails contain attached files that employees click open without a second thought. This makes it harder and harder for businesses to protect their networks from breaches. The only way to counteract this issue is to set up fool-proof security practices.

Latest security measures should be implemented to keep ahead of hackers. Email attachments should always be scanned by using antivirus software. If the software tells you there is a problem, simply delete the message.

Accessing Emails From Public Wi-Fi

• Most of us know public Wi-Fi is not safe especially for accessing emails. But we use them anyway. This is like allowing hackers to have access to your network. What attackers need is just a lope hole to bypass all the security measures.

To prevent this it is essential to encourage your employees to use mobile data when they are outside the office. It may not be as fast as Wi-Fi but it sure is safer than public Wi-Fi networks.

Changing Your Password

• It seems bothersome to change passwords every so often. It’s even more inconvenient to remember the new passwords. So, we don’t change them altogether. But the hackers are not forgiving at all. Data breaches through password leaks are common.

So the simplest way to deal with this is to keep changing passwords regularly. It is considered one of the best security practices. As passwords are the first line of defense so change them at least once or twice a year as an ideal email security measure.

BYOD Policy

• Nowadays, business companies use the bring-your-own-device or BYOD policy. This policy allows the employees to bring their own laptops or other devices for professional use. This can be dangerous if the device is not booted with the latest security tools. So be cautious while implementing the BYOD policy.

If you are looking for reliable IT security services, give us a call at 973-638-2722. Outsource My IT is a recognized IT services company that can help you deal with threats. We have an experienced team of IT specialists working at our firm in New Jersey.