guide to voip phone systems
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A Cumulative Guide To VoIP Phone Systems

Here is a detailed guide on VoIP phone systems and how they might help New Jersey’s small businesses

Whether in the hosted capacity or the VoIP PBX capacity, 31% of the business market in the United States is currently using a business voice-over IP phone system. VoIP provides an economical way to get a business phone number. Read this guide to understand all about this technology.

What Is VoIP?

  • Voice Over Internet Protocol or VoIP is a phone technology. It enables users to make and receive calls online instead of traditional phone lines. Using VoIP business, phone calls can be made from a tablet, laptop, smartphone, and VoIP-compatible office phone.

It is highly cost-effective for domestic and long-distance calls since they are made over the internet. Most VoIP providers provide unlimited minutes without charging any extra amount. Most business companies are switching to business VoIP phone systems because of the advanced phone feature it provides at a low cost.

VoIP Phone Systems: How Do They Work?

  • VoIP phones do not differ much from a traditional phone system when it comes to carrying out a phone call. However, in VoIP phone systems, the analog voice signal is encoded to digital data before converting it back to a voice signal at the other end. The VoIP adapter converts the audio signal into a digital signal when a phone call is made from a VoIP phone.

Using the internet, the voice data is sent to the VoIP provider. The message is then finally routed to the customer’s phone. The whole process is completed instantly; for this reason, the VoIP’s sound quality is far better than traditional phone calls.

Common Types Of VoIP Phone Systems

The various kinds of VoIP phone systems are distinguished with the help of two basic categories.

Hard Phones

  • A physical device that uses VoIP service to transmit a phone call is called a hard phone. They are pretty much similar to traditional phones found at every work desk. However, hard phones are internet-enabled. They operate via Wi-Fi or ethernet.


  • In simple words, a softphone is an application installed on an internet-connected device. It allows users to connect to their business network to carry out VoIP calls. With just a few taps, users can use all VoIP features.

Benefits Of VoIP Phone Systems

Here are some noteworthy benefits of switching to voice-over IP phone systems.

Reduced Cost

  • VoIP system costs about 25 to 30 percent less than what you pay per line to analog phone providers. Analog phone service requires a monthly fee in exchange for simple phone service.

But a voice-over IP phone system, especially the hosted carriers, provides everything wrapped into one. It is a phone system with advanced features like caller ID, call waiting, call transfer, and conference calling at a fixed price.

It Is User Friendly

  • Voice-over IP phone systems have a dashboard assigned to the owner. The system enables users to change the phone on the fly without involving the carrier. An administration panel is also assigned to make basic and advanced changes. VoIP phones are very user-friendly. They have a back-end portal that is convenient and easy to use.

Work From Anywhere

  • voip phone systemsVoiceover IP phone system allows users to work from anywhere because of the Internet Protocol. The internet is everywhere, so having a phone system that harnesses the power of the Internet to route calls from here to there can provide the ability to essentially work from anywhere. In addition, it allows you to be readily available to clients and contacts at all times.

For a seamless transition to voice-over-internet protocol system (VoIP) and related services, contact us at 973-638-2722. Our experts at Outsource My IT can help you get started. We are located in New Jersey.